Part one – In an essay – analyse the venue spatial and functionality operational requirements for three difference conference and exhibition scenarios:
a. A small conference with workshops and forums: 100–200 delegates, 10 exhibitors, conducted over 2 days.
b. A medium sized conference conducted over 3 days with opening plenary session and 6 to 8 concurrent sessions each day; and social networking activities: 600–1500 delegates, 50 exhibitors.
c. A major international 5 day conference with plenary and concurrent sessions and social networking activities each day, closing gala dinner and award ceremonies: 3,500–5,000 delegates, 400 exhibitors.
Guideline to assignment One
The assignment requires you to write an essay to examine, describe, and evaluate venues that provide facilities for both conferences and exhibitions. It requires you to demonstrate an understanding of the relationship between the activities of the business events industry and the purpose built facilities used by the BE industry.
You should begin by identifying and discussing the various user sectors of the business event industry; PCOs, EMC, clients, attendees, and their different requirements of a venue.
Then identify the activities that occur at various types of events - conferences, meetings, exhibitions, award ceremonies, product launches.
Next, for each of the three scenarios, describe the operational requirements – space and function - of a venue’s facilities used for the conducting of each type of event activity
Rather than mere descriptions, there should be a meaningful discussion supported by research and an engagement with the study materials - textbook, academic journals, the Internet, trade and other published reports and documentation to research and develop discussion. Reference literature cited.
To complete this assignment successfully you will need to …
? Much of the information for this assignment can be obtained from doing a search of different business event venues online
? Think about the venue configurations that would meet the needs of the different types of conferences outlined in assignment 1
? What are the main needs of the event organiser in terms of the event programing, venue layout, capacity and design for each conference scenario?
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